Admin Asst/Trainee Receptionist Dundee Carers Centre

SCVO 2019 Scottish Charity Awards, EICC, Edinburgh, Fri 14/06/2019:
Charity Champion Award.
Photography for Scottish Council for Voluntary Organisations (SCVO) from: Colin Hattersley Photography – www.colinhattersley.com – cphattersley@gmail.com – 07974 957 388.

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Organisation information

Organisation
Dundee Carers Centre

Charity registered in Scotland SC024115

Website
www.dundeecarerscentre.org.uk
Twitter
Dundee_Carers
Facebook
https://www.facebook.com/dundeecarerscentre/
Good HQ
@Dundeecarerscentre

Aims & objectives

Not supplied
Job number
10129
Location
Dundee
Time of attendance
Mon-Fri (5 hours per day) but can be amended to 4 full days if required
No of references
2
Hours (per week)
25
Shifts/rota
Hours to be agreed with supervisor
Salary (£/hr)
£6.15 to £8.21 depending on age

Job description

Provide an administration service for the Centre’s staff and projects, including filing, photocopying, typing correspondence, monitoring supplies of stationery, leaflets etc.

Assist in providing reception cover for the Centre on a rota basis, which will include welcoming and helping visitors to the Centre, answering telephone and directing calls as appropriate or taking accurate messages, taking room bookings and recording these in the diary and electronic database

Set up of meeting rooms as required on a daily basis, including IT provision, hospitality, and ensuring refreshment supplies are maintained.

Record referrals to the Centre on a central database and send out information about the Centre to the people who have been referred

Undertake appropriate training and self-development under the supervision of the line manager

Person specification

Essential Skills/Abilities – competent computer/keyboard skills, excellent communication skills, ability to act on direction, friendly and enthusiastic.

Desirable Skills/Abilities – knowledge of spreadsheet and database packages, experience of dealing with the public, telephone skills, ability to work as part of a team

Additional information

This post would be ideally suited to an individual with an interest in developing their administrative skills and also in working with the public and gaining valuable front-line customer services skills

PVG/disclosure requirements

Required - Cannot start until successful Disclosure/PVG scheme membership is received