Administration Assistant Next Step Initiative

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Organisation information

Next Step Initiative

Charity registered in Scotland SC041305

Good HQ

Aims & objectives

Not supplied
Job number
Time of attendance
4 days between 9am - 4pm
No of references
Hours (per week)
Not supplied
Salary (£/hr)
£6.15 to £8.21 per hour depending on age

Job description

Carrying a range of administrative duties such as filing, typing, copying, binding, scanning etc.

Specific tasks will include:

Organizing travel arrangements for managements.

Writing letters and emails on behalf of the organization.

Booking conference calls, rooms, taxis, couriers, hotels etc.

Processing expenses sheets and invoices.

Monitoring stationary levels and ordering office supplies.

Covering the reception desk when required.

Maintaining computer and manual filing systems.

Provide information to internal colleagues or external enquirers.

Handling sensitive information in a confidential manner.

Taking accurate minutes of meetings.

Coordinating office procedures.

Replying to email, telephone or face to face enquiries.

Resolve administrative problems.

Receiving, sorting and distributing the post.

Answering telephone calls and passing them on.

Managing staff appointments.

Maintaining up-to-date employee holiday records.

Greeting and assisting visitors to the office.

Photocopying and printing out documents on behalf of other colleagues.

Person specification

1. No experience needed

2. Full training will be provided

3. Basic IT knowledge and good customer care will be an advantage.

PVG/disclosure requirements

Not Required