Office Assistant Cosgrove Care

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Organisation information

Organisation
Cosgrove Care

Charity registered in Scotland SC013208

Website
www.cosgrovecare.org.uk
Twitter
CosgroveCare
Facebook
https://@cosgrove.care
Good HQ
@CosgroveCare

Aims & objectives

'Cosgrove empowers all of its people to fulfil their own potential in the journey of life'. Cosgrove Care supports adults and children with learning disabilities. We also aim to relieve the stress and anxiety of families and carers. Cosgrove Care was established in 1962 to support adults with learning disabilities primarily within the Jewish community, but since that time the range of services has been greatly increased, particularly the expanded services for children.
Job number
9728
Location
Giffnock
Time of attendance
4 days per week (flexible on exact days) 9am- 5pm potential for occasional requests to work unsociable hours supporting events
No of references
2
Hours (per week)
25
Shifts/rota
Not supplied
Salary (£/hr)
£9.00 per hour

Job description

Main purpose of post

You will be a first point of contact in our local office. Carrying out general administration duties including dealing with staff and service users on the phone and face to face. You will support the running of our local office in Airdrie, undertaking basic administrative duties and office based tasks.

1.Support the delivery of the administration function of our local office in Airdrie.

Supporting the Operational, Finance, HR, Training, Fundraising and Volunteering teams as required.

2.Providing a reception service to visitors to the Office acting as a key point of contact and answering phones.

3.Responsibility for keeping the main office area tidy and organised and free from clutter.

4.Monitoring and ordering of office and catering supplies.

5.Responsible for arranging bookings and preparing for the meetings in respect of the organising of a meeting room.

6.Prepare basic letters, with responsibility for file maintenance and accuracy.

7.Support to the Fundraising and Volunteering functions in respect of organising and preparing for events through preparing PR materials.

8.General customer service, taking calls, collating and forwarding information and queries as appropriate.

9.General office duties, logging Mail, dealing with and acting on routine queries and enquiries.

10.Work collaboratively with other members of the local and administration team to support staff in their duties.

11.Assist with the social media presence of the local team.

General

•To maintain and develop Cosgrove’s culture, values, reputation with all staff and stakeholders.

•To ensure that all processes are followed in line with Cosgrove policies and procedures.

•Occasional requirement to work unsociable hours.

•To abide by and promote Cosgrove’s Policy of Informed Choice, its Vision and Values and Equal Opportunities Statement.

•This list of tasks is not exhaustive and will be reviewed from time to time in discussion with the post holder.

Person specification

Qualification:

Secondary school (or equivalent) qualifications in English and Maths.

You will be have experience of working with computers and a good telephone manner.

Knowledge/Experience:

1. Proven track record of working as part of a team and on your own.

2. Good Customer Service Skills with a good telephone manner.

3. Familiar with using Social Media and computers.

4. Good communication skills.

Abilities:

5. Ability to prioritise and organise workload.

6. Ability to work confidentially when required.

7. Receptive to change and the benefits this may bring to the organisation.

8. Ability to work appropriately with a variety of people.

9. Ability to manage your time

Personal Qualities and Values

Understanding of team work

Motivated and energetic

Good attention to detail

Strong sound values

Organised, and calm under pressure

PVG/disclosure requirements

Not Required