Administration and Facilities Assistant One Parent Families Scotland

Enquire/Apply Print

Organisation information

Organisation
One Parent Families Scotland

Charity registered in Scotland SC006403

Website
http://www.opfs.org.uk
Twitter
https://twitter.com/opfs
Facebook
https://www.facebook.com/OneParentFamiliesScotland/
Good HQ
@OPFS

Aims & objectives

OPFS offers specialist information and support in Dundee, Falkirk, Edinburgh, Glasgow and North Lanarkshire
Job number
10832
Location
Edinburgh
Time of attendance
25 hours per week (flexible to meet the needs of the post)
No of references
2
Hours (per week)
25
Shifts/rota
Not supplied
Salary (£/hr)
£9 per hour

Job description

General Administration: Record and distribute incoming and outgoing mail including publications; filing; word processing; answering telephone calls; welcoming visitors to HQ; signposting; reporting repairs and faults to photocopier, printers and other office equipment and general office maintenance.

Office supplies: Placing orders for stationery and other office items.

AGM/Conference/Events: Assist the Admin Team in the organisation and administration of events.

Meeting Room: Provide an efficient and effective setting up and clearing away of AV equipment, refreshments and other items for meetings. Order lunches on request.

Room bookings: Book external meeting rooms for Managers as requested.

Personnel Admin: Inputting and auditing data. Creating, updating and archiving manual personnel files. Archiving files including scanning and shredding. Order ID cards. Collating annual leave data.

Facilities Admin: Keep up to date records on all office equipment.

Other related duties: As requested by Senior Administrator, Directorate or Board of Directors

Person specification

Ability to work as part of a team.

Good communication skills.

Working knowledge of Microsoft Office software.

PVG/disclosure requirements

Not Required