Frequently asked questions

What organisations are eligible to apply?

Third sector organisations based in Scotland and delivering services in Scotland, with an annual income of £250,000 or less who would be eligible to apply include:

  • Charities
  • Voluntary Organisations
  • Social Enterprises
  • Community Organisations
  • Volunteering Bodies
  • Co-operatives
  • Housing Associations
  • Credit Unions
  • Community Interest Companies (CICs) – if no profit distribution
  • Charitable trusts (if the trust was set up by a local authority, the trust must be fully independent from the local authority)
  • Community Enterprise Trusts
  • Mutuals
  • Trade Unions

Your organisation must be part of a regulated body. Where this is not the case, your application must be have the support of a regulated organisation.

Examples of organisations who would not be eligible to apply include:

  • Arms- length council bodies including trusts (defined by clauses in the constitution that concede control to the local authority).
  • Community Interest Companies where there is profit distribution
  • Private sector
  • Local Authorities
  • Public sector

The project I am looking to submit a proposal for a project that sits within a charity that has an income in excess of £250,000. Does this mean I cannot apply on behalf of this project?

Not necessarily. You would have to demonstrate that the project making the application is completely independent from the charity and has its own management board with no deferment to the charity. We would expect to see financial records that reflect this.

Can an organisation submit more than one application?

Yes, we will accept more than one application from an organisation however we can only fund one project per organisation in each round of funding.

We received Community Capacity & Resilience funding previously. Can we apply to fund the same project again?

The Community Capacity & Resilience fund is not intended to fund repeat projects/activity. The fund is primarily about providing small grants to grassroots organisations to deliver projects/activities over a short period of time (up to 9 months and in some cases 12 months) that will help mitigate the impact of welfare reform and poverty. It is hoped organisations can then use the experience and evidence of delivering their projects/activities to seek longer term funding from other sources.

However we recognise that organisations have previously received Community Capacity & Resilience funding to test/pilot a new project or service and where this has been the case these organisations have been invited individually, out-with this application process to apply to scale up this service and continue to deliver it over a 1 year period. This is a new element of the fund and provides the opportunity for longer term delivery of new approaches/services.

The Community Capacity & Resilience fund will continue to seek feedback on the funds operation and review its application process to ensure it meets needs

We received funding in a previous round. Can we apply to fund a different project/activity in this round?

Yes, as long as you still meet the organisation eligibility criteria and any proposed project or activity meets one (only) of the fund criteria as follows:

1) Deliver a new service/ new project which focuses on tackling the impact of welfare reform, poverty and social inequalities and develops people’s ability to prevent themselves from reaching crisis point e.g. One-off, short, sharp focussed piece of work that is not happening at present within the organisation. Delivery period up to 9 months; award level Minimum £1,000: Maximum £5,000

2) Develop your organisation in order to tackle the impact of welfare reform, poverty and social inequalities and develop people’s ability to prevent themselves from reaching crisis point. For example via staff training: volunteer training: development of materials, resources and systems: facilitate knowledge and experience sharing events/forums/networks: develop peer mentoring. Delivery period up to 9 months; award level Minimum £1,000: Maximum £5,000

3) Expand the capacity of your organisation in order to meet demand relating to welfare reform, poverty and social inequalities and develop people’s ability to prevent themselves from reaching crisis point e.g. increasing staffing levels/hours to increase/expand the delivery of an existing specific service(s): funding to support staff from partner agencies to deliver services in your premises. Delivery period up to 9 months; award level Minimum £1,000: Maximum £5,000.

4) Pilot/test a new service/ new project which focuses on tackling the impact of welfare reform, poverty and social inequalities and develops people’s ability to prevent themselves from reaching crisis point e.g. piloting a new service(s) that is not happening at present within the organisation. Delivery period 12 months; award level £10,000 maximum.

Please note that there may be the opportunity to extend any approved projects submitted under criteria 1 and criteria 4. This would be discussed with organisations as appropriate

I have an idea for a proposal – can I chat it through with someone in SCVO before I submit an application?

Certainly. Contact Irene Connelly 0141 465 7537 or email capacity@scvo.org.uk

Can I save my application form?

The application has to be completed in one go, so make sure you have all the necessary

information to hand. Some applicants find it useful to prepare their responses on a word

document and then paste this on to the application form. When you have completed all

sections of the application form you can if you wish to go back and review the content and

make changes. Once you are happy with the content click on ‘submit’ to finalise your

application – you will no longer be able to edit your form after you have clicked ‘submit. When

you have submitted your application form you will receive a copy of your responses by email

How will my application be assessed?

After the deadline has passed, all applications will be assessed and scored by the SCVO team. This assessment will involve looking at organisation’s eligibility; the proposal’s fit with the project/activity criteria; the impact will project/activity have on the community; the difference it will make in combating poverty, social inequality or welfare reform; the ongoing impact the project/activity will have.

During the assessment we may need to contact organisations for further information or clarification. Applications who meet the scoring threshold will be forwarded to the Decision Making panel for final selection of successful applications. The Decision Making panel will include a senior member of SCVO and two representatives from other third sector organisations. There will be no appeals process but unsuccessful applicants will be signposted to other potential sources of support.

Does my organisation have to sign a contract?

Yes. If successful, you will also have some key obligations as part of the Contract.

  • Provide approved evidence of your organisation income (must be £250,000 or less)
  • Provide information on proposed project expenditure
  • Maintain accurate records of your project activity and financial records and receipts
  • Provide feedback on your project’s progress at agreed intervals

You can also download a copy of the Contract here to ensure you can comply.

When is funding paid to successful organisations?

The funding will be released when SCVO receive the following from successful applicants:

  • Signed acceptance of grant contract
  • Evidence of your organisation income (must be £250,000 or less)
  • Your organisation bank details
  • The detail of spend forecast

A payment will be released approximately 2 weeks prior to your project start date to cover costs for project activities up to 31st March 2019. A payment will be released at the beginning of April 2019 to cover costs for project activity from 1st April 2019 to the project end date. Payments will be made by BACS to the account notified to us. These payment dates are based on SCVO having received the funding.

What records do I have to keep?

It is vitally important that complete records are kept for your project.

All payments by projects must be supported by a fully transparent audit trail including transaction lists traceable to bank statements. Receipted invoices vouching individual items of expenditure are ideal. Where this cannot be done, payments must be supported by accounting documents of equivalent probative value. For example, salaries must be supported by payroll records, BACS lists and bank statements. Where electronic media are used for procurement / ordering / purchasing, payment, banking (bank statements) print-offs or ‘screen shots’ should be retained. These financial records must be retained for 5 years following the end of your funded project. We appreciate that some organisations might have difficulty in archiving information for five years and where this is the case all relevant transactions, bank statements, petty cash, etc. can be forwarded to SCVO who will hold them on your behalf for the required period.

You should also keep records that will allow you to report on the project in terms of project’s activities, beneficiaries, outputs, outcomes etc.

There is also a legal responsibility to comply with the provisions of the Data Protection laws and this applies to data sharing, transfer and retention.

You should process all required paperwork within agreed timescales, provide evidence as required by SCVO (outlined above) and retain appropriate documentation to meet compliance and audit requirements agreed between Scottish Government and SCVO.

Page last modified on 17th September 2018