About the Fund
The Wellbeing Fund aims to support organisations across the third sector that are providing important services to people who are most affected by the coronavirus pandemic. This forms part of a £350 million package from the Scottish Government.
A second round of funding opened for applications on 8th May 2020. To be considered for funding, applications must be received by noon on 22nd May 2020.
The Fund has already provided support to hundreds of organisations in Scotland through direct small grants. A total of £34 million is available through this open application process, providing grants to organisations of between £5,000 – £100,000.
To make accessing Scottish Government funding as simple as possible, there is no separate application process for third sector organisations to access the Food Fund. The combined total of £34 million to be distributed includes money announced as part of both the Wellbeing Fund and Food Fund.
Who can apply?
Charities, social enterprises, community groups and other voluntary organisations that have independent governance and an asset lock.
Only one application per organisation will be considered in the second round. However, branches of larger organisations that have their own bank accounts and management committees can also apply.
Organisations that were successful in the first round cannot apply in the second round. The last decisions on round one will be made on 12th May.
What is funding available for?
The Wellbeing Fund is focused on providing funding to organisations that can support people who are facing additional barriers or have increased requirements as a direct result of the coronavirus pandemic. It can fund both immediate and emerging forms of support, from now up to the end of July 2020, reflecting that the context for people and communities may change over that time.
There are three key criteria for the Fund.
1. Your activity should be focused on working with at risk groups with new needs which are not currently being met by existing services
At risk groups include, but are not limited to: people experiencing mental or physical health problems as a result of the coronavirus or as a result of measures being taken to control its spread; older people; people who are shielding or self-isolating; people at risk of domestic abuse or gender based violence; people with disabilities; people who are financially vulnerable including those on low/unstable incomes, people experiencing homelessness; gypsy travellers; people for whom English is a second language; refugees; asylum seekers.
Your application should clearly describe the target group and the new needs that these people are experiencing and why existing services provided by the public, private or third sector are not addressing them.
Based on the grants made in the first round, applications from groups working with BAME communities are particularly welcomed in this second round.
2. Your activity should be focused on providing vital wellbeing support on issues such as mental health, personal finances, employment, housing, food, physical health and home life.
This may include, but is not limited to activity such as:
- Money, housing and employment advice
- Activity to reduce the impact of isolation and/or increase wellbeing
- Food provision or co-ordination
- Delivery of shopping / essential items
- Co-ordination of local activity (e.g. support services or volunteers)
3. Your activity should be focused on immediate and emerging forms of support
Funding is being made available for activities being delivered now and up to the end of July. You can apply for and include additional costs your organisation has incurred since 16th March 2020, if appropriate. Please ensure that your application is clear about the time frame that is covered by your proposed budget.
General guidance for applicants
Wellbeing Fund is emergency funding and is not unlimited. We expect applicants:
- To be in a stable financial position to be able to deliver additional activity. Organisations who have lost significant income due to the current crisis should consider whether the Third Sector Resilience Fund or other support, such as the Job Retention Scheme, is more appropriate.
- To be fully aware of the other national and local support available for their target group (for example, through the Shielding Hubs) and be able to demonstrate why their activity fulfils an unmet need.
- To be confident that you are the best organisation to fill the need you have identified, particularly if you are applying for an activity that you have limited previous experience in (e.g. food preparation).
- To demonstrate how they are working collaboratively with other organisations who are working on similar activities (e.g. mental health) or target group (e.g. older people). The Scottish Government is funding community anchor organisations and Third Sector Interfaces to help co-ordinate local activity and make links to local authority responses and we encourage you to link with these organisations in your local area.
- To comply with the Scottish Government’s advice and guidance on the coronavirus
What costs can be included?
You can apply for a maximum of 20% of the total annual income of your organisation as stated in your latest audited or independently examined annual accounts. Applications that request more than this amount will be deemed ineligible. Applications for less than £5,000 which are directed to the Community Response, Recovery & Resilience can apply for more than 20% of their income.
The application form asks for up to five top level budget lines. Eligible costs include:
- Staff salaries directly connected with delivery of activity, where those staff costs are not already fully covered from other grants or contracts which are continuing to be paid
- Volunteer and staff expenses
- Costs of goods and services for people supported, including food, where affordability is a key barrier for those people
- Costs of equipment that enables the support to be delivered safely (e.g. hygiene products)
- Running costs directly related to the specific work, such as insurance, rent and administration.
The budget should clearly link to the proposed activity that you have set out in your application.
We are aware that some equipment and some specialist support is in high demand at this time. Please ensure that you are confident that you will be able to source the additional support or equipment that you have included in your budget, within the timescale of the proposed activity.
If your organisation is already funded to provide vital wellbeing support, you may apply for
- Resources to support your organisation’s staff or volunteers to work remotely
- Resources to support change in how your service is delivered (e.g. providing new online or telephone services)
To be eligible for this fund, the total budget must be between £5,000 and £100,000.
Specific advice food-related projects
It is vital that food-related support responds to people’s individual circumstances, with an understanding that the best support might be access to finance, access to food, or reduction of energy costs or other barriers. A ‘cash first’ approach to support income maximisation should be taken where appropriate. If food is needed, community organisations can access supplies through FareShare for free for onward distribution.
Local authorities will be putting in place coordinated responses using their Food Fund allocation and are likely to be further procuring food as part of this work. Community organisations should work with their local authority and Third Sector Interface to ensure they are part of a coordinated food response. Guidance on ensuring nutritional value and dignity principles in food provision is available.
Work that is unlikely to be funded
- Work that it not focused on immediate or emerging forms of support for at risk groups as a direct result of the coronavirus pandemic
- Work that is not connected and complementary to local plans and existing support and services. In particular, work for shielded individuals will only be funded if it adds value to support already in place for them.
- Work where is it not clear that it can be undertaken safely, for staff, volunteers or people being supported.
- Work where it is not clear that the best value approach is being proposed, especially regarding purchasing of food, equipment or services.
- Staff costs that are currently paid for by a funder who is content for their time to be used for the purposes now proposed, or organisational costs which are similarly funded.
- Organisations where there are unresolved concerns about governance or financial standing.
You should complete the online application form and return it along with any requested supporting documents before noon on Friday 22nd May 2020.
Requests for less than £5,000 will be directed to the application for the Community Response, Recovery & Resilience Fund, administered and assessed by Foundation Scotland. Requests for £5,000 – £100,000 will be processed as part of the Wellbeing Fund.
For applications over £5,000 you can download a template application form to help you prepare your application. We strongly encourage you to draft your application in this form first, but you must use the online form to complete your application.
In the application form you will be asked to describe the work you are proposing, how it fits with other support in the area or for the people you are working with, and the costs involved. In the ‘activity’ section of the application, please provide sufficient details to explain the amounts you are requesting in the budget. Your application is more likely to be successful if you say plainly what you want to do and detail how much it will cost.
You must upload a copy of your organisation’s governance document, your most recent audited or independently examined annual accounts, and your most recent bank statement. Please note that these files must not exceed 5Mb each.
If you are a new organisation without a set of year-end accounts, please upload your latest management accounts or a budget report and an income forecast for the next twelve months.
The bank statement that you provide must match the information on bank details requested in the application form. These two pieces of information will be used to verify details, allowing payments to be made as quickly as possible should your application be successful.
As part of your offer of grant you will be asked to accept some contractual terms and conditions. You might like to read them in advance of developing your application to ensure that your activity meets them.
Your application will be acknowledged automatically. We aim to assess all applications as soon as possible and all decisions will be made by 5th June 2020. In some circumstances we may call you to ask for clarification on aspects of the form.
The Fund will operate in a place-based way, with local intelligence from Third Sector Interfaces forming part of the assessment of applications.
You will receive an email advising you of the decision. Should your application be successful, payments will be made direct to the bank account given in the application form.
Monitoring & evaluation
Due to the emergency nature of this funding, reporting will be proportionate. If successful, you will be asked to report at the end of the period of the grant as to how the funds were spent and the difference it made.
Frequently asked questions (FAQs)
Frequently asked questions are being regularly reviewed and updated given the quick turnaround and response to this fund.
If you require any additional support or have any further questions before applying, please email firstname.lastname@example.org.