Part Time Administrative Assistant Scottish Historic Buildings Trust

The Gathering 2017

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Organisation information

Organisation
Scottish Historic Buildings Trust

Charity registered in Scotland SC034507

Website
http://www.shbt.org.uk
Good HQ
@Scottish_Historic_Buildings_Trust

Aims & objectives

Scottish Historic Buildings Trust (SHBT) is a charitable Building Preservation Trust (BPT) based in Scotland but with a remit to operate throughout the UK. SHBT undertakes its own BPT projects as well as helping community groups, other Trusts and individuals to identify, fund and deliver lively, viable and sustainable new uses for cherished historic buildings whose survival is threatened by disuse, dereliction or demolition.
Job number
6860
Location
Edinburgh OldTown
Time of attendance
Mon 9 - 1, Tues - Fri 9 - 12 Hours are negotiable, Some weekend and evening work will be required to cover events.
No of references
2
Hours (per week)
16
Shifts/rota
Not supplied
Salary (£/hr)
£5.90 - £7.83 depending on age

Job description

• Reception: admitting and welcoming visitors to the building; answering telephone calls and transferring as appropriate; dealing with general telephone, email or personal enquiries, selling merchandise.

• Servicing meetings and events: setting up meeting rooms as required; moving tables and chairs as per required configuration, providing refreshments; clearing away used dishes, rubbish and recycling; re-setting rooms.

• Administration: issuing and filing signing-in sheets, room booking forms etc; producing administrative and financial reports as requested.

• Office tasks: dealing with incoming and outgoing post, photocopying, shredding, monitoring office supplies, filing

• Participate in staff meetings.

• Building management: open and lock up all internal doors if required, put out

waste and recycling bins on appropriate days, ensure courtyard kept clean and

tidy

• Assist with SHBT events both within the building and externally, as directed.

• Adhere to all SHBT policies and procedures.

Person specification

• Friendly, welcoming, customer-focussed with a positive attitude.

• The consistent ability to follow agreed systems and procedures.

• A can do attitude.

• Good organisational and time management skills.

• Familiarity with Microsoft Office; Word, Excel, Outlook

• Good, clear written and spoken communication skills

PVG/disclosure requirements

Not Required